Admin Support

Job ID 2022-3774
Job Locations
US-CA-El Segundo
Category
Administrative/Customer Service
Shift Days
Monday - Friday
Shift Hours (Start)
7:00 AM
Shift Hours (End)
3:30 PM
Work Schedule Options
5/40
Overtime Eligible
Yes
Relocation Eligibility
No
Travel Required
Seldom
Union
No
Background Requirements
Must successfully complete criminal background check.
Citizenship
Must be U.S. Citizen, Lawful Permanent Resident , Refugee/Asylee
Clearance (Live Scan)
No
Security Clearance Status
None
Security Clearance Type
Not Required

WHO WE ARE

In business for 48 years, Servicon provides superior custodial solutions for complex and high-end environments in the healthcare, aerospace, commercial, municipal, manufacturing, and entertainment industries. Servicing more than 100 million square feet daily, our customer base includes Fortune 100 and 500 companies as well as many of the largest hospitals, aeronautical facilities, and municipalities throughout the United States. 

 

We take pride in building and sustaining long-term client relationships by providing customized solutions that offer measurable ROI and an unmatched customer experience.

 

Our goal is to create cleaner, healthier environments for our clients while working toward our vision of elevating the industry through integrity, leadership, and innovation. We want to change the face of the cleaning industry and seek candidates who share our values.

THE ROLE

This position supports a sector of the business, working with Senior Portfolio Managers, Portfolio Managers, Operations Managers and Supervisors; understands the sector business and industry and acts as liaison between the managers, sector employees, corporate employees and clients

  • Ability to support multiple people, shift between priorities and adapt to changing needs and requests, while meeting deadlines
  • Ability to develop and maintain relationships internally and externally, in person and via phone, text, and email
  • Consult with various department and client personnel as needed
  • Work with large amounts of data in fast-paced environment
  • Schedule, prepare and conduct new hire orientation
  • Review, direct and answer email, phone, texts
  • Assist in preparation of regularly scheduled reports- absenteeism report daily, training report
  • Generate reports
  • Provide information by answering questions and requests
  • Prepare and monitor invoices, including review of timesheets
  • Maintain supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt and distribution of supplies
  • Handle sensitive information in a confidential manner
  • Maintain and process up-to-date employee records including clearances, badges, vehicle logs, training
  • Assist employees with timesheet process; password reset, log in, time off requests; form completion
  • Submit information to Corporate or Client as required
  • Monitor status of Client requirements and requests (training, badges, work orders)
  • Coordinate client requirements with Corporate
  • Schedule/plan meetings, including food orders
  • Audit employee rates for accuracy
  • Assist management with employee changes documentation
  • Other responsibilities may be assigned as needed
  • Keeping up with the office supply and uniform orders

WHAT YOU WILL DO

  • GED or high school diploma or equivalent combination of education and experience
  • 1-2 years administrative experience, supporting multiple people a plus
  • Demonstrated ability to maintain confidentiality
  • Microsoft Suite proficiency (Word, Excel, PowerPoint)
  • Database experience; Kronos/UKG a plus
  • Ability to gather, analyze, interpret and present data
  • Comfortable working in office setting at client location
  • Experience within the hospitality or janitorial industry a plus
  • Excellent written, verbal and interpersonal communication skills (Bilingual Spanish preferred)
  • Strong attention to detail
  • Ability to meet deadlines and follow through
  • Strong organizational and planning skills

 

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